Current Public Notice / Board Posting:

July 2022 Regular Meeting Agenda.jpg

Current Public Notice as Text:

July 2022 Board Meeting Agenda

Wednesday, July 27, 2022 @ 2:30PM

via Zoom 

Posted - 07/22/2022 at 2:26PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the July Regular Meetings of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, July 27, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, July 27, 2022, enter the meeting ID which is 878 7663 1689, and then enter passcode of 0727 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the July 2022 Regular Meeting shall be:

  • Call to Order;

  • Roll Call;

  • Approval of the Minutes

    • June 2022 Annual Meeting;

    • June 2022 Regular Meeting;

  • ​

  • PHN 2022-11 New Agreed Upon Procedures (AUP) requirement for Section 8 New Construction Substantial Rehabilitation (S8 NCSR) properties

  • PHN 2022-12 Updates to c. 167 and c. 689 Housing Contracts

  • Report of the Executive Director/Project Manager

  • Review Treasurer’s Report and Bills

    • June 2022 Treasurer’s Report;

    • June 2022 Income/Expense Report;

  • Approve Warrant for period covering: 6/18/2022-07/25/2022

  • Reports of Committees - None

  • Unfinished Business

    • Discussion - Status of Transition of Units and Board Dissolution;

  • New Business

  • Motion - Certification of the Quarterly Financials Ending 6/30/2022

  • Any other business before the board

  • ​

This Meeting Notice shall be delivered on instructions of the Chairperson on – 07/22/2022.

----------------------

Previous Public Notices:

June 2022 Board Meeting Agenda

Wednesday, June 22, 2022 @ 2:30PM

via Zoom 

Posted - 06/17/2022 at 2:16PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Annual and June Regular Meetings of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, June 22, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, June 22, 2022, enter the meeting ID which is 898 5174 8031, and then enter passcode of 0622 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the Annual Meeting shall be:

  • Call to order

  • Roll Call

  • Election of Officers:

Chairperson                                                                                                  

Vice Chairperson                                                         

Treasurer                                                                                                       

Adjournment

 

The agenda of the June 2022 Regular Meeting shall be:

  • Call to Order;

  • Roll Call;

  • Approval of the Minutes

    • May 2022 Regular Meeting;

  • ​

  • PHN 2022-09 - Updates to Performance Management Review (PMR) for 2022 Cycle

  • PHN 2022-10 - Revised PMR Maintenance Metrics

  • Report of the Executive Director/Project Manager

  • Review Treasurer’s Report and Bills

    • May 2022 Treasurer’s Report;

    • May 2022 Income/Expense Report;

  • Approve Warrant for period covering: 5/21/2022-6/17/2022

  • Reports of Committees - None

  • Unfinished Business

    • Discussion - Status of Transition of Units and Board Dissolution;

  • New Business

  • Motion - Authorize $27,895.00 to South Hadley Housing Authority as part of the transition of units.

  • Any other business before the board

  • ​

This Meeting Notice shall be delivered on instructions of the Chairperson on – 06/17/2022.

​

May 2022 Board Meeting Agenda

Tuesday, May 24, 2022 @ 2:30PM

via Zoom 

Posted - 05/20/2022 at 10:47AM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the May Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Tuesday, May 24, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Tuesday, May 24, 2022, enter the meeting ID which is 840 2901 2117, and then enter passcode of 0524 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the May 2022 Regular Meeting shall be:

  • Call to Order;

  • Roll Call;

  • Approval of the Minutes

    • April 2022 Regular Meeting;

  • ​

  • PHN 2022-08: Clarification on Transfers Requested as a Part of a Request for Reasonable Accommodation/Modification;

  • Report of the Executive Director/Project Manager

  • Review Treasurer’s Report and Bills

    • April 2022 Treasurer’s Report;

    • April 2022 Income/Expense Report;

  • Approve Warrant for period covering: 4/26/2022-5/20/2022

  • Reports of Committees - None

  • Unfinished Business

    • Discussion - Status of Transition of Units and Board Dissolution;

  • New Business

  • Motion -Authorize the Executive Director to execute and submit ARPA Formula Funding Request to DHCD;

  • Any other business before the board

  • ​

This Meeting Notice shall be delivered on instructions of the Chairperson on – 05/20/2022.

April 2022 Board Meeting Agenda

Wednesday, April 25, 2022 @ 2:30PM

via Zoom 

Posted - 04/25/2022 at 1:42 PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the April Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, April 27, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, April 27, 2022, enter the meeting ID which is 873 4040 6212, and then enter passcode of 0427 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the April 2022 Regular Meeting shall be:

  • Call to Order;

  • Roll Call;

  • Approval of the Minutes

    • March 2022 Regular Meeting;

  • ​

  • PHN 2022-06: Calendar of Submissions and Certifications;

  • PHN 2022-07: Local Housing Authority Requirements to Post Key Information and Grievance Rights;

  • Report of the Executive Director/Project Manager

  • Review Treasurer’s Report and Bills

    • March 2022 Treasurer’s Report;

    • March 2022 Income/Expense Report;

  • Approve Warrant for period covering: 3/23/2022-4/25/2022

  • Reports of Committees - None

  • Unfinished Business

    • Discussion - Status of Transition of Units and Board Dissolution;

  • New Business

  • Motion -Approve 1st Quarter Financials as presented by Gary DePace;

  • Motion - Authorize Contract for FY21 Agreed Upon Procedure Audit Contract with Lisa Fallon;

  • Motion - Accept Low bid from Baker Excavating for Fish#360079 for 12 E Main Street Paver
    Removal and Concrete Sidewalk Installation;

  • Any other business before the board

  • ​

This Meeting Notice shall be delivered on instructions of the Chairperson on – 04/25/2022.

 

March 2022 Board Meeting Agenda

Wednesday, March 30, 2022 @ 2:30PM

via Zoom 

Posted - 03/25/2022 at 1:12 PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the March Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, March 30, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, March 30, 2022, enter the meeting ID which is 844 8671 6990, and then enter passcode of 0330 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the March 2022 Regular Meeting shall be:

  • Call to Order;

  • Roll Call;

  • Approval of the Minutes

    • February 2022 Regular Meeting;

  • PHN 2022-05: Guidance to LTO Officers who also serve as Housing Authority Board Members and Tenant Board Members;

  • Report of the Executive Director/Project Manager

  • Review Treasurer’s Report and Bills

    • February 2022 Treasurer’s Report;

    • February 2022 Income/Expense Report;

  • Approve Warrant for period covering: 2/25/2022-3/23/2022

  • Reports of Committees - None

  • Unfinished Business

    • Discussion - Status of Transition of Units and Board Dissolution;

  • New Business

    • Motion -Authorizing the conveyance of the land and 2 family parcel on 1 North Street to South Hadley Housing Authority;

    • FISH#360079 for a new driveway at 12 East Main St Huntington, MA

    • Discussion - FY2020 Agreed-upon procedures (AUP) Audit;

    • Resolution #2022-01 - Adopt Reasonable Accommodation Template Policy from DHCD;

    • Resolution #2022-02 - Adopt Language Access Plan Template Policy from DHCD;

    • Resolution #2022-03 - Adopt Fair Housing Marketing Plan Template Policy from DHCD;

 

Any other business before the board

​

This Meeting Notice shall be delivered on instructions of the Chairperson on – 03/25/2022.

​

February 2022 Board Meeting Agenda

Monday, February, 28 2022 @ 2:30PM

via Zoom 

Posted - 02/23/2022 at 2:26 PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the February Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, February 28, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Monday, February 28, 2022, enter the meeting ID which is 899 7017 9290, and then enter passcode of 0228 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the February 2022 Regular Meeting shall be:

  • Call to Order;

  • Roll Call;

  • Approval of the Minutes

    • December 2021/January 2022 Regular Meeting;

  • ​

  • PHN 2022-02: FY2022 Executive Director Salary and Qualifications Schedule;

  • PHN 2022-03: Fair Housing Marketing Plan;

  • PHN 2022-04: Guidance on Income Exclusions from Rent Determinations in State-Aided Public Housing;

  • Report of the Executive Director/Project Manager

  • Review Treasurer’s Report and Bills

    • January 2022 Treasurer’s Report;

    • January 2022 Income/Expense Report;

  • Approve January Warrant for period covering: 1/22/2022-2/24/2022

  • Reports of Committees - None

  • Unfinished Business

    • Discussion - Status of Transition of Units and Board Dissolution;

  • New Business

  • Presentation - FY21 Year End Financials by Fee Accountant, Gary DePace;

  • Motion - Certification of End of Year Financials FY21;

  • Any other business before the board

This Meeting Notice shall be delivered on instructions of the Chairperson on – 02/23/2022.

​

December 2021 and January 2022 Board Meeting Agenda

Wednesday, January, 26 2022 @ 2:30PM

via Zoom 

Posted - 01/24/2022 at 11:02 AM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, January 26, 2022 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, January 26, 2022, enter the meeting ID which is 899 6945 9685, and then enter passcode of 0126 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the December 2021 and January 2022 Regular Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1.         November 2021 Regular Meeting;

  4. Communications

  1. PHN 2021-22: Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance Policy Period;

  2. PHN 2021-23: Document Uploads into CHAMP;

  3. PHN 2021-24 Removal of Congregate Program From CHAMP;

  4. PHN 2022-01: COVID-19 Omicron Variant and State-Aided Public Housing;

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1.          November 2021 Treasurer’s Report;

    2.          Income/Expense Report;

  3. Approve December Warrant 11/19/2021-12/27/2021 and January Warrant  12/28/2021-1/21/2022

  4. Reports of Committees - None

  5. Unfinished Business

    1.  Discussion - Status of Transition of Units and Board Dissolution;

  6. New Business

  1.   Presentation -     FY22 Budget by Gary DePace Fee Accountant

  2.   Motion -                                                               Approval of FY22 Budget

  3.   Discussion -         Update on Formation of Tenant Associations

  1. Any other business before the board

  2. Adjournment

This Meeting Notice shall be delivered on instructions of the Chairperson on – 01/24/2022.

​

December 2021 Board Meeting Agenda - Cancelled

Wednesday, December 29, 2021 @ 2:30PM

via Zoom 

Posted - 12/27/2021 at 1:24PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, December 29, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, December 29, 2021, enter the meeting ID which is 814 4751 4062, and then enter passcode of 1229 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted. This meeting ID and password above can also be accessed via www.zoom.us or on the zoom app on any device.

 

The agenda of the December Regular Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1.         November 2021 Regular Meeting;

  4. Communications

  1. PHN 2021-22: Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance Policy Period;

  2. PHN 2021-23: Document Uploads into CHAMP ;

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1.          November 2021 Treasurer’s Report;

    2.          Income/Expense Report;

  3. Approve Warrant 11/19/2021-12/27/2021

  4. Reports of Committees - None

  5. Unfinished Business

    1.  Discussion - Status of Transition of Units and Board Dissolution;

  6. New Business

  1.   Presentation– FY22 Budget by Gary DePace Fee Accountant

  2.   Motion - Approval of FY22 Budget

  1. Any other business before the board

  2. Adjournment

 

This Meeting Notice shall be delivered on instructions of the Chairperson on – 12/27/2021.

​

November 2021 Board Meeting Agenda

Tuesday, November 23, 2021 @ 2:30PM

via Zoom 

Posted - 11/19/2021 at 1:01PM

​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Tuesday, November 23, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Tuesday, November 23, 2021, enter the meeting ID which is 843 4909 1917, and then enter passcode of 1123 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the November Regular Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1.         October 2021 Regular Meeting;

  4. Communications

  1. PHN 2021-21: Language Access Plan;

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1.          October 2021 Treasurer’s Report;

    2.          Income/Expense Report;

  1. Approve Warrant 10/26/2021-11/18/2021

  2. Reports of Committees - None

  3. Unfinished Business

    1.  Discussion - Status of Transition of Units and Board Dissolution;

  4. New Business

  1.    Motion - Write-Off of Accounts Receivables Balances of $1896.00.

  1. Any other business before the board

  2. Adjournment

 

This Meeting Notice shall be delivered on instructions of the Chairperson on – 11/18/2021.

​

October 2021 Board Meeting Agenda

Wednesday, October 27, 2021 @ 2:30PM

via Zoom 

Posted - 10/27/2021 at 1:32PM

 

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, October 27, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, October 27, 2021, enter the meeting ID which is 812 0249 8341, and then enter passcode of 1027 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the October Regular Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1.         September 2021  Regular Meeting;

  4. Communications

  1. PHN2021-20: FY2022 Budget Guidelines;

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1. September 2021 Treasurer’s Report;

    2. Income/Expense Report;

  1. Approve Warrant 09/18/2021-10/22/2021

  2. Reports of Committees - None

  3. Unfinished Business

    1. Discussion – Status of Transition of Units and Board Dissolution;

    2. Tenant Association Concerns Update

  4. New Business

  1. Motion – Certification of the Quarterly Financials;

  1. Any other business before the board

  2. Adjournment

 

This Meeting Notice shall be delivered on instructions of the Chairperson on – 10/22/2021.

​

​

September 2021 Board Meeting Agenda

Wednesday, September 22, 2021 @ 2:30PM

via Zoom 

Posted - 9/20/2021 at 10:33AM

​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, September 22, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, September 22, 2021, enter the meeting ID which is 894 8120 9781, and then enter passcode of 0922 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

Annual Plan Public Hearing

Residents and the general public are invited to review the Annual Plan before the hearing and may make public comment. Substantive comments will be summarized and included in the Annual Plan.

 

To View Plan:          https://tinyurl.com/LHA-MA-AnnualPlan                    

 

The agenda of the September Regular Meeting shall be:

  1. Call to Order;

  2. Roll Call;       

  3. Approval of the Minutes

    1.         August 2021  Regular Meeting;

  4. Communications

  1. PHN2021-19: Treatment of One-Time Benefits to Families Receiving TANF cash assistance or TAFDC;

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1. August 2021 Treasurer’s Report;

    2. Income/Expense Report;

  1. Approve Warrant 08/20/2021-09/17/2021

  2. Reports of Committees - None

  3. Unfinished Business

    1. Discussion – Status of Transition of Units and Board Dissolution;

  4. New Business

  1. Discussion & Motion – Acceptance of the 2022 Annual Plan;

  2. Motion -  Acceptance of Change Order #1 for FISH#360070: Hillside Parking lot Patch/Crack Repair;

  3. Motion – Certificate of Substantial and Final Completion FISH#360070: Hillside Parking lot Patch/Crack Repair;

  1. Any other business before the board

  2. Adjournment

 

This Meeting Notice shall be delivered on instructions of the Chairperson on – 9/20/2021.

​

​

July 2021 Board Meeting Agenda

Wednesday, July 28, 2021 @ 2:30PM

via Zoom 

Posted - 7/26/2021 at 2:15PM

​​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Annual and Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, July 28, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, July 28, 2021, enter the meeting ID which is 827 5474 5147, and then enter passcode of 0728 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the July Regular Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. June 2021  Regular Meeting

    2. June 2021 Annual Meeting

  4. Communications

  1. PHN 2021-13 Updates to Performance Management Review

  2. PHN 2021-14 CHAMP Fair Housing PMR Criteria

  1. Review Treasurer’s Report and Bills

    1. June 2021 Treasurer’s Report

    2. Income/Expense Report

  1. Approve Warrant 06/25/2021-07/26/2021

  2. Reports of Committees - None

  3. Unfinished Business - None

  4. New Business

  1. Motion - Air Conditioner Installation Policy;

  2. Motion – Certification of the Quarterly Financials Ending 6/30/2021

  1. Any other business before the board

  2. Adjournment

 

This Meeting Notice shall be delivered on instructions of the Chairperson on – 7/26/2021

​

June 2021 Board Meeting Agenda

Tuesday, June 29, 2021 @ 2:30PM

via Zoom 

Posted - 6/25/2021 at 12:08PM

​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Annual and Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Tuesday, June 29, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Tuesday, June 29, 2021, enter the meeting ID which is 849 6900 8898, and then enter passcode of 0629 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the Annual Meeting shall be:

​

  1. Call to order

  2. Roll Call

  3. Election of Officers:                                                                               

Chairperson                                                                                            

Vice Chairperson                                                     

Treasurer        

                                                                                         

Adjournment

​

The agenda of the June Regular Meeting shall be:

​

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. May 2021  Regular Meeting

  4. Communications

  1.  PHN 2021-10 Air Conditioner Installation Policies;

  2.  PHN 2021-11 End of COVID-19 State of Emergency and LHA Operations;

  3.  PHN 2021-12 Agreed Upon Procedures (AUP) Program Updates;

  1. Review Treasurer’s Report and Bills

    1. May 2021 Treasurer’s Report

    2. Income/Expense Report

  1. Approve Warrant 05/22/2021-05/25/2021

  2. Reports of Committees - None

  3. Unfinished Business

    1. Discussion - Update from Northampton Housing Authority Board as on HCHRA unit acquisitions;

  4. New Business

  1.  Update - RSC NOFA Submitted and Awarded;

  2.  Motion - Approve Substantial & Final Completion for FISH#360062 Sliding door replacement;

  3.  Motion - Accept low bidder HMA Contracting Corp. FISH #360070 Cummington Parking Lot;

  4.  Discussion -Air Conditioner Installation Policy;

  1. Any other business before the board

  2. Adjournment

​

May 2021 Board Meeting Agenda

Wednesday, May 26, 2021 @ 2:30PM

via Zoom 

Posted - 5/24/2021 at 8:05AM

​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held  virtually on Wednesday, May 26, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, May 26, 2021, enter the meeting ID which is 870 1475 0242, and then enter passcode of 0526 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the May Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. April 2021  Regular Meeting

  4. Communications

  1. PHN 2021-06 Revised Income Limits for Admission FMRs for Continued Occupancy

  2. PHN 2021-07 Guidance and Best Practices for LHAs Post-Covid-19 Vaccination

  3. PHN 2021-08 Public Housing Innovations, Round II NOFA

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1. April 2021 Treasurer’s Report

    2. Income/Expense Report

  3. Approve Warrant 04/24/2021-05/21/2021

  4. Reports of Committees - None

  5. Unfinished Business - None

  6. New Business

  1. Motion                -             Adoption of revised income limits for admission for State Properties

in accordance with DHCD PHN 2021-06;

  1. Discussion          -              Update from Northampton Housing Authority Board as

on HCHRA unit acquisitions.

  1. Any other business before the board

  2. Adjournment

April 2021 Board Meeting Agenda

Wednesday, April 28, 2021 @ 2:30PM

via Zoom 

Posted - 4/23/2021 at 6:15PM

​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held  virtually on Wednesday, April 28, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, April 28, 2021, enter the meeting ID which is 889 0919 4467, and then enter passcode of 0428 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

​

The agenda of the April Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. March 2021  Regular Meeting

  4. Communications

  1. PHN 2021-05 Data for Fair Housing in Tenant Selection

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1. March 2021 Treasurer’s Report

    2. Income/Expense Report

  3. Approve Warrant 03/23/2021-04/23/2021

  4. Reports of Committees - None

  5. Unfinished Business - None

  6. New Business

  1. Motion                -              Approve 3rd Quarter Financials as presented by Gary Depace;

  2. Motion                -              Approve Executive Director to enter into Memorandum of
                                                 Understanding with South Hadley Housing to manage units in
                                                  South Hadley until legislation passes.

  3. Discussion          -              Future of HCRHA: Disbanding, Splitting of Locations, or
                                                 Continuing Fee Management.

  4. Discussion          -              Process for State Appointee to Board of Commissioners

  1. Any other business before the board

  2. Adjournment

Posted - 3/22/2021 at 2:28PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held  virtually on Wednesday, March 24, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, March 24, 2021, enter the meeting ID which is 844 5641 7050, and then enter passcode of 0324 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the March Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. February 2021  Regular Meeting

  4. Communications

  1. PHN 2021-03: DHCD Guidelines for Local Housing Authority Hiring of Executive Director

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1. February 2021 Treasurer’s Report

    2. Income/Expense Report

  3. Approve Warrant 02/20/2021-03/22/2021

  4. Reports of Committees - None

  5. Unfinished Business - None

  6. New Business

  1. Motion                -              Approve Executive Director to submit RSC Application for

NOFA by deadline of April 12, 2021.

  1. Discussion          -              FY2019 Audit

  1. Any other business before the board

  2. Adjournment

​

February 2021 Board Meeting Agenda

Wednesday, February 24, 2021 @ 2:30PM

via Zoom 

Posted - 2/19/2021 at 4:00PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held  virtually on Wednesday, February 24, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at (646) 558-8656 at 2:30PM on Wednesday, February 24, 2021, enter the meeting ID which is 862 3074 0918, and then enter passcode of 0224 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the February Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. January 2021  Regular Meeting

  4. Communications

  1. PHN 2021-01: Tenant Board Members

  2. PHN 2021-02: RSC NOFA

  1. Report of the Executive Director/Project Manager

  2. Review Treasurer’s Report and Bills

    1. January 2021 Treasurer’s Report

    2. Income/Expense Report

  3. Approve Warrant 01/23/2021-02/19/2021

  4. Reports of Committees - None

  5. Unfinished Business - None

  6. New Business

  1. Discussion          -              Update on South Hadley Transfer

  2. Motion                -              Approve Design Fee for FISH#360070 -  Cummington 667
                                                 parking lot repaving project

  1. Any other business before the board

  2. Adjournment

  3. ​

This Meeting Notice shall be delivered on instructions of the Chairperson on – 2/19/2021.

​

January 2021 Board Meeting Agenda

Wednesday, January 27, 2021 @ 2:30PM

via Zoom 

Posted - 1/22/2021 at 2:00PM

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held  virtually on Wednesday, January 27, 2021 at 2:30PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at 865 2271 3407 at 2:30PM on Wednesday, January 27, 2021, enter the meeting ID which is 894-1443-5629, and then enter passcode of 0127 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the January Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. December 2020  Regular Meeting

  4. Communications

  1. PHN 2020-40: Management Agreement Guidelines

  2. PHN 2020-41: December 2020 COVID Relief Bill and State-Aided Public Housing

  1. Report of the Executive Director/Project Manager

  2. Review Treasure’s Report and Bills

    1. December 2020 Treasure’s Report

    2. Income/Expense Report

  3. Approve Warrant 12/19/2020 – 1/22/2021

  4. Reports of Committees - None

  5. Unfinished Business - None

  6. New Business

  1. Motion                 -              Approve FY21 Budget for submission to DHCD

  2. Motion                 -              Approve Low Bidder A. Crane Construction, LLC for FISH# 360062
                                              Sliding Door Replacement

  3. Motion                 -              Approve Year-End Financials for FY2020

  4. Motion -                              Authorize Executive Director to Execute AUP Engagement Change from
                                             Maletta & Company to Lisa Fallon, CPA, P.C.

  1. Any other business before the board

  2. Adjournment

Posted - 12/18/2020 at 3:08PM

December Board Meeting Agenda

Wednesday, December 23, 2020 @ 3:15PM

via Zoom 

​

Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the Commissioners of the Hampshire County Regional Housing Authority will be held  virtually on Wednesday, December 23, 2020 at 3:15PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at 894-1443-5629 at 3:15PM on Wednesday, December 23, 2020, enter the meeting ID which is 894-1443-5629, and then enter passcode of 1223 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.

 

The agenda of the December Meeting shall be:

  1. Call to Order;

  2. Roll Call;      

  3. Approval of the Minutes

    1. November 18, 2020 Regular Meeting

  4. Communications

  1. PHN 2020-37 Insurance Renewal Notice

  2. PHN 2020-38 Tenant Selection Criteria in Performance Management Review

  3. PHN 2020-39 LHA Responsibilities to Victims of Domestic Violence

  1. Report of the Executive Director/Project Manager

  2. Review Treasure’s Report and Bills

    1. November 2020 Treasure’s Report

    2. Income/Expense Report

  3. Approve Warrant 11/17/2020 to 12/18/2020

  4. Reports of Committees - None

  5. Unfinished Business - None

  6. New Business

  1. Motion                 -              Approve FY21 Budget for submission to DHCD

  2. Motion                 -              Approve H.L. Dempsey Co. Contract for New Cannon Copier

  3. Motion                 -              Approve PowerOptions Purchasing Consortium Contract

  4. Motion                 -              Approve Amendment #9 to CFA for $164, 338.00

  5. Motion                 -              Approve Laundry Renewal Contract for 3 Years

  1. Any other business before the board

  2. Adjournment

This Meeting Notice shall be delivered on instructions of the Chairperson on – 12/18/2020.

​

 

Posted - 11/16/2020 at 9:05AM

November Board Meeting Agenda

Wednesday, November 18, 2020 @ 3:00PM

via Zoom 

​

​Notice is hereby given in accordance with MGL Chapter 30A, §20 that the Regular Meeting of the
Commissioners of the Hampshire County Regional Housing Authority will be held virtually on Wednesday, November 18, 2020 at 3:00PM. Due to social distancing guidelines related to the COVID-19 state of emergency, this meeting will be held remotely, not at the Hampshire County Regional Housing Authority offices. The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at 646-558-8656 at 3:00PM on November 18, 2020, enter the meeting ID which is 895 0846 3590, and then enter passcode of 1118 followed by the # sign. A participant ID is not required, you can press # to skip/continue if prompted.


The agenda of the November Meeting shall be:
I. Call to Order;
II. Roll Call;
III. Approval of the Minutes
         a) October 21, 2020 Regular Meeting
IV. Communications
         a) 2020-33 COVID 19 response Updated Recommendations
         b) 2020-34 Guidance on Regulations Regarding Family Members, Board Members, & Employees
         c) 2020-35 Regulatory Waiver Regarding Senior Wage Exclusion
         d) 2020-36 Revision to PHN 2018-03: Changes to HAFIS Budget and Operating Statement
Forms for LHAs with Solar Power Net Meter Credit Contracts
V. Report of the Executive Director/Project Manager
VI. Review Treasure’s Report and Bills
         a) October 2020 Treasures Report
         b) Income/Expense Report
VII. Approve Warrant 10/17/2020 to 11/16/2020
VIII. Reports of Committees - None
IX. Unfinished Business
         a) Approval of the September 30 Special Meeting Minutes
X. New Business
         a) Motion - Approve Contract for FISH# 360054& 360064 Hamblin Court & Hillside Terrace Heat Pumps                                and Hot Water Tanks
XI. Any other business before the board
XII. Adjournment

​

 

Posted - 10/19/2020 at 12:10PM

October Board Meeting Agenda

Wednesday, October 21, 2020 @ 3:00PM

via Zoom 

The public is invited to listen to the meeting via phone, computer, laptop or tablet. To do so call the conference line at 646-558-8656 at 3:00PM on October 21, 2020, enter the meeting ID which is 826 2459 4823, and then enter passcode of 1021 followed by the # sign.

​

  1. Call to Order;

  2. Roll Call;            

  3. Approval of the Minutes

    1. September 23, 2020 Regular Meeting

    2. September 30, 2020 Special Meeting / Public Hearing 

    3. October 7, 2020 Special Meeting

  4. Communications

    1. PHN 2020-31 Treatment of Unemployment Insurance Benefit Income

    2. PHN 2020-30 FY2021 Budget Guidelines

    3. PHN 2020-32 Eviction Prevention Guidance

  5. Report of the Executive Director/Project Manager

  6. Review Treasure’s Report and Bills

    1. September 2020 Treasures Report

    2. 3rd Quarter Financials

    3. Income/Expense Report

  7. Approve Warrant 9/24/2020 to 10/16/2020

  8. Reports of Committees - None

  9. Unfinished Business - None

  10. New Business

    1. Motion         -              FY2020 Budget Revision

    2. Motion         -              Certificate of Substantial Completion and Certificate of      
                                            Final Completion - DHCD FISH #360030

  11. Adjournment

 

--------------------

Special Board Meeting Agenda

Wednesday, October 7, 2020 @ 3:15 pm

via Zoom  Meeting ID: 863 5531 2635 
call 413-296-4536 x 114  for passcode

 posted 10/5  10:25 a.m.

​

  1. Discuss and vote on Potential Management Agreement with DHCD and Northampton Housing Authority

----------------------

Public Hearing

Wednesday, September 30, 2020 3 pm

Via Zoom Meeting ID: 881 7739 8764

call 413-296-4312 or 413-296-4536 x114 for invitation

 posted 7/21 2:15 p.m. updated meeting type on 9/18  update 9/28 10:30 a.m.

​

Public Hearing to discuss and vote on Annual Plan

Discuss future of HCRHA with DHCD

Commissioners vote on continuation

​

Board Meeting Agenda

Wednesday, September 23, 2020 @ 3:00 pm

Zoom Meeting ID: 889 4700 8103
Call 413-296-4312 or 413-296-4536 x114 for invitation

Posted 9/18/2020 12:45 pm

 

 

  1. Call to order-

  2. Roll Call-

  3. Approve Agenda-  Vote

  4. Minutes of August 19th Meeting/- vote

  5. Treasurer’s Report for August  vote

  6. Income/Expense Report August   vote

  7. Write off Accounts Receivable for uncollected rent in the amount of $601.00- Vote

  8. Warrant 8/20/20 – 9/23/20- Vote

  9. Hampshire County 5001 amend #10 - turnover vacant unit 12 B East Street-Vote

  10. Change order #7

  11. Discuss Annual Plan and September 30th Public Hearing

  12. PHN 2020-21A Addendum #3

  13. HRD Guidance Regarding Employee Out of State Travel

  14. Hazard Pay & Vacation Guidance 8.28.20

  15. PHN: 2020-29 Allocation of Supplemental Funding for Coronavirus Response

  16. Update of HCRHA and Executive Director Position

 

 Any other business not anticipated within 48 hours of scheduled meeting at time of posting.

 

​

 

Board Meeting Agenda

Wednesday, August 19, 2020 @ 3:00 pm

Join Zoom Meeting
https://us02web.zoom.us/j/81566259199?pwd=aDU3K3VtZ2MvdmJkUXJnU0g2TUMvZz09

Meeting ID: 815 6625

posted 8/17/2020  10:45 a.m.

 

 

  1. Call to order-

  2. Roll Call-

  3. Approve Agenda-.

  4. Minutes of July 15, 2020 -

  5. Minutes of Special Meeting of August 5, 2020-

  6. Treasurer’s Report for July–.

  7. Income/Expense Report July-

  8. Warrant 7/16/20 – 8/19/20–

  9. Update of Executive Director Position –

  10. PHN: 2020-25 Temporary Changes to Performance Management Review (PMR) Program

  11. PHN: 2020-26 Program Update for Agreed Upon Procedures (AUP)

  12. PHN: 2020-27-Recommendations for Safe Reopening in Phase 3 & 4

  13. PHN; 2020-28- Mandatory Data Reporting

  14. Communications-Executive Director Report

 

    Any other business not anticipated within 48 hours of scheduled meeting at time of posting.

 

 

​

​

Special Board Meeting Agenda

Wednesday, August 5, 2020 @ 3:00 pm

via Microsoft Teams  call 413-296-4312 for invitation

 posted 8/2  8:25 p.m.

 

  1. Open Meeting

  2. Approve Agenda

  3. Hampshire County CFA 5001 amendment #9 - FY2020 Health & Safety/FY2023 Formula Funding/Fund co #3 for vacant unit – Vote

  4. DHCD Project No. 360030 – Hampshire County Regional Housing Authority – 1 North Street - Change Order #6 Summary Letter-Vote

 

   Any other business not anticipated within 48 hours of scheduled meeting at time of posting.

​

Board Meeting Agenda   

Wednesday July 15, 2020 @ 3:00 pm

via Microsoft Teams  call 413-296-4312 for invitation

 posted 7/7 1:25 p.m.

​

​

  1. Call to order-

  2. Roll Call-

  3. Approve Agenda-vote

  4. Minutes of May 20, 2020 – Vote

  5. Minutes of June 10, 2020

  6. Treasurer’s Report-Vote June – Vote

  7. Income/Expense Report June - vote

  8. Quarterly Report-Vote

  9. TARS -Vote

  10. Warrant – June 11, 2020 to July 8, 2020– Vote

  11. Update of Executive Director Position

  12. Performance Management Review-Response

  13. Hampshire County CFA 5001 amendment #9 - FY2020 Health & Safety/FY2023 Formula Funding/Fund co #3 for vacant unit - Vote

  14. Review and Discuss PHN 2020-23 Reopening Guidance for LHAs

  15. Review and Discuss PHN 2020-24 Design & Funding Guidelines for adapting LHA Office Spaces for Social Distancing & Indoor Air Quality 

  16. Ethics/Conflict of Interest

  17. Communications-

  18. Executive Director Report

 

 

Board Meeting Agenda   

Wednesday June 10, 2020 @ 3:00 pm

via Microsoft Teams  call 413-296-4312 for invitation

 posted 6/8 2:25 p.m.

​

  1. Call to order-

  2. Roll Call-

  3. Approve Agenda-vote

  4. Minutes of May 13, 2020 - Vote

  5. Treasurer’s Report-Vote-May – Vote

  6. Income/Expense Report -May- vote

  7. Warrant –3/12/20 to 5/13/20– Vote

  8. Warrant – 5/14/20 to 6/10/20

  9. Update of Executive Director Position

  10. Performance Management Review

  11. DHCD Subsidy Agreement-

  12. COVID -19 Housing Authority Emergency Management Aid Agreement-Review

  13. Review and Discuss PHN’s 2020-07 thru 2020-22 Votes- if required

  14. Communications-

  15. Executive Director Report

6.  any other business not anticipated within 48 hours of scheduled meeting at time of posting.

​

​

​